Working student in Operations (m/f/d)

About us: Who we are

CALIMA is a growing Berlin-based tech startup with a mission to make workplace safety simpler, more reliable, and more effective through digital and innovative solutions. With our digital emergency system, we help companies across a wide range of industries ensure that employees receive help quickly in critical situations—because every second counts in an emergency. Over 700 companies already trust CALIMA, protecting thousands of employees every day. Our company culture is characterized by curiosity, honesty, innovation, and healthy growth. Here, you’ll find a team that works professionally while remaining down-to-earth.

Your role:

Would you like to take a look behind the scenes of a growing start-up and find out how organization, processes and business procedures work together in the background? Then you've come to the right place.
As a working student in Operations, you will be part of our Operations team, which ensures that everything runs smoothly in day-to-day business - from invoicing to data maintenance.

Your tasks:

Organization & Administration

• You will assist with creating and processing invoices and keep track of incoming payments
• You will maintain customer and company data in our systems and ensure that the data is up-to-date and well-organized
• You will help ensure that administrative processes are carried out efficiently and reliably

Processes & Structure

• You will maintain our internal databases and help ensure that our processes run smoothly
• You will help optimize and improve internal processes
• With your structured approach to work, you ensure that information is accurately documented and easily accessible

Project Support & Collaboration

• You will support the executive board and management on operational and strategic projects
• You will be responsible for research, analysis, and organizational tasks as part of your day-to-day work
• You’ll work closely with Sales, Tech, and Management to ensure a smooth flow of information—both internally and externally with our customers

What you bring with you:

Work Style & Personality

• You work in an organized and meticulous manner and can keep track of things even when juggling multiple tasks
• You tackle issues independently and proactively and have a pragmatic, hands-on approach
• You enjoy organizing, improving, and reliably implementing processes

Technical aptitude & data literacy

• You enjoy working with digital tools and have an affinity for data and technical systems
• You have a good command of Excel or similar tools and are able to quickly learn new applications
• Ideally, you have already gained some experience in an administrative, organizational, or operational setting

Communication & Languages

• You have excellent communication skills and enjoy working in a team
• You are fluent in German at the C2 level and in English at least at the B2 level—both spoken and written

Academic Background

• You are currently enrolled and have at least two semesters left in your program
• Your field of study is secondary to us—what matters more are your organizational skills and your interest in operational processes

What we offer you

• Meaningful work that makes a difference: Through your work, you’re supporting a product that helps people in critical situations get help faster every day.
• Early responsibility & real-world insights: From the very start, you’ll take on your own tasks and projects, and by working closely with our founders, you’ll gain direct insight into the day-to-day operations of a growing tech startup.
• Flexible Work: We adapt to your academic schedule—you can set your own hours flexibly within our business hours.
• Professional Development: Regular feedback sessions and an open learning culture help you grow both professionally and personally.
• Open corporate culture: Here, you’ll find flat hierarchies, direct communication, and a team that works professionally while remaining approachable.
• Appreciation & Trust: With us, you’re not “just a student worker”—you’re an important part of the team, with room to contribute your own ideas and take on responsibility.
• A competitive total compensation package: You’ll receive a competitive salary as well as additional benefits such as transportation allowances and tax-free gift cards.
• Team Spirit & Events: Whether it’s a Christmas party, a company retreat, or team-building events—we value genuine camaraderie and shared experiences.

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